The only argument allowed to this function is a column. If you have any doubts regarding this excel formula article then let me know in the comments section below. Thanks! Count unique values using Sum and Countif function. 2. Is there a way to list (and keep updated) unique values from multiple worksheets? Thank you for pointing out this issue! I hope it’ll be helpful. Thank you in advance for the help: I've emailed the sample file as requested. I am trying to use wild cards to capture multiple Ashburn locations, Ashburn 1, Ashburn 2, etc. So for whole IF statement we will get. You can use the Advanced Filter dialog box to extract the unique values from a column of data and paste them to a new location. Count Unique Value With Multiple Criterias With Or Logic. Count Unique Value With Multiple Criterias With Or Logic. In no event shall the owner of the copyrights, or the authors of the applications/code be liable for any loss of profit, any problems or any damage resulting from the use or evaluation of the applications/code. ROW(A2:A19)-ROW(A2)+1. {1;FALSE;1;FALSE;5;4;FALSE;FALSE;FALSE;FALSE;2;FALSE;FALSE;5;FALSE;1;8;FALSE}. This time, we want to know the number of unique records that occur only once. Syntax : COUNT(DISTINCT expr,[expr...]) Example : To get unique number of rows from the 'orders' table with following conditions - We'll look into your task and try to help. Hello! any help would do. And my apologies for not testing the formula when the criteria are not met. This comprehensive set of time-saving tools covers over 300 use cases to help you accomplish any task impeccably without errors or delays. Here each positive number indicated occurrence of unique value when criteria is met. thanks. Can you please help me, I am not the best at Excel but I try! Count Unique values in a Column, with Condition (s) Count Unique values in a Column, with Condition (s) - each distinct value is counted only once irrespective whether it appears once or multiple times Column A contains values (text or numbers) which occur either only once or multiple times (Duplicate). FREQUENCY(IF(B2:B19="Class 1",MATCH(A2:A19,A2:A19,0)),ROW(A2:A19)-ROW(A2)+1) Your email address will not be published. Corp EC EC1 Corp EC 2 (This would be EC1 and EC2) To have a formula return one of two values based on a condition, such as a sales bonus based on a specified sales amount, use the IF worksheet function. 16 58 8 essential tools to streamline your email workflow. In addition to Alexander's response, I can suggest the following solution: You can use the ROWS function to count unique entries (unlike COUNTA, it does not count error values) and IFERROR to trap all kinds of errors and replace them with 0. Keep up the great work, and many thanks for the professional work you spread around with your tutorials! by Svetlana Cheusheva | updated on October 9, 2020 Needs to be a calculated field. As my personal experience shows, the UNIQUE function does not work correctly with large data sets. Thank you Alexander, I am having trouble with the criteria data (E1) in your example. Criteria: It is a condition that tells the countif function which cells to count or cell containing text value i.e. Any other workaround? {0;1;2;3;4;5;6;7;8;9;10;11;12;13;14;15;16;17}. Thank you for helping me make this post a little better :), Hi, then it counts the number of unique values correctly. VLOOKUP in Excel - which formula is the fastest? We have hardcoded it here, but you can give cell reference too. Where A2:A10 is a range to search for unique names (range), B2:B10 are the sports in which the winners compete (criteria_range), and E1 is the sport of interest (criteria). Then you can use the ROWS function to count the number of items in the new range. You might find this article about function MATCH useful. =IFERROR(UNIQUE(FILTER(A2:A10, (B2:B10=F1) * (C2:C100))} This generic formula can be used to count unique values with Or logic. Range : range in which you want to get unique values. I have duplicate Numeric Data in Column A, against the cell B with a different unique Names and want to unique count in column C with every unique Name. It means, it will count if any of the condition is true. {=SUM ( -- ( FREQUENCY ( IF (condition, MATCH (range,range,0)), ROW (range)- ROW (firstCell in range)+1)>0))} It is an array formula, use CTRL+SHIFT+ENTER. COUNT() function with distinct clause . ROW(A2:A19)-ROW(A2): Now we subtract the first row number from each row number. So, if no results are found, UNIQUE would return an error, and COUNTA would count it as 1, which is wrong! Hello! Copyright © 2003 - 2020 4Bits Ltd. All rights reserved. CREAM PROMO 99 AL DHAFRA SM CREAM BISC 11205001 269 30 How it works? Any reason as to why it's not working? Hello! I already found the result is in “E” Column. I have a sheet where there are multiple rows for a given text in a column, i need to pull data if there is only one unique row , if there is more than 1 row then need to display the number of rows, =IF(COUNTA(UNIQUE(A2:A10))>1,COUNTA(UNIQUE(A2:A10)),A2), Hi, Not how many times a unique item appears. Google serves cookies to analyse traffic to this site. Here I have this data of names. Thank you very much for catching this error! Anyway, thank you for reading and hope to see you on our blog next week! I need to count the no of customers who purchased cream under each month , irrespective of the flavor. Get latest updates from exceltip in your mail. To count numbers or dates that fall within a range (such as greater than 9000 and at the same time less than 22500), you can use the COUNTIFS function. EG: I have sales report in tables in sheets per month (Jan, Feb, Etc). Here, we are using a text value or condition, we have to … Dark Chocolate 25gm box 12 pcs This formula shows a one way to count unique values, as long as they are numeric. My limitations: Needs to be in a pivot table. firstCell in range: It is the reference of the first cell in range. Example MATCH(0, INDEX(COUNTIF($B$1:B3, $A$2:$A$10), 0, 0), 0)) In this post I would like to present a solution to the situation in which we wish to count the number of rows for which a stipulated condition is met in at least one of several columns. The formula for counting unique values based on multiple criteria is pretty much similar to the above example, though the criteria are constructed a bit differently: Those who are curious to know the inner mechanics, can find the explanation of the formula's logic here: Find unique values based on multiple criteria. White Chocolate 25gm*24 ; Count unique values using SUMPRODUCT and Countif function. Format Region Site Format Region Count We will do our best to keep up and (hopefully!) I am happy to hear you had a positive experience with our tutorials. You may refer to both solutions in this workbook. A couple of years ago, we discussed various ways to count unique and distinct values in Excel. Earlier we learned how to count unique values in a range. While working with Excel, we are able to count unique numeric values in a data set by using the SUM, FREQUENCY and IF functions, with some help using the double negative “ — ”. Since we want to have serial number starting from 1, we add 1 to it. As an example, let's count unique names in the range B2:B10: The formula tells us that there are 5 different names in the winners list: In the previous example, we counted all the different (distinct) entries in a column. To illustrate what is meant by this, consider the extract below: which details levels of scrap nickel exports… If you disable this cookie, we will not be able to save your preferences. This website uses cookies so that we can provide you with the best user experience possible. {1;2;3;4;5;6;7;8;9;10;11;12;13;14;15;16;17;18}. If you're using Excel 2013, you can use the PivotTable feature's new Distinct Count option as follows: Click inside the data set, and then click Insert. E5 I know it is bit complex to understand but you check it from formula evaluation option. . Hello! While i understand the array distinct formula, i am not able to understand the regular distinct formula. An alternative option for counting unique values by 2 conditions is, =SUMPRODUCT((($A$2:$A$10000=A2) * ($D$2:$D$10000=D2)) / COUNTIFS($A$2:$A$10000, $A$2:$A$10000, $D$2:$D$10000, $D$2:$D$10000, $B$2:$B$10000, $B$2:$B$10000)). The corresponding classes are mentioned in the adjacent column. To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: COUNTA (UNIQUE (FILTER ( range, range <>""))) With the source data in B2:B11, the formula takes this form: Note: In the above formula: A2:A18 is the column data that you count the unique values based on, B2:B18 is the column that you want to count the unique values, D2 contains the criteria that you count unique based on. For example, to count the unique rows in the range A2:C10, we use this formula: To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: With the source data in B2:B11, the formula takes this form: =COUNTA(UNIQUE(FILTER(B2:B11, B2:B11<>""))). I’m sorry but your task is not entirely clear to me. Corp WC WC1 Fran EC 1 In this example, we are going to find out how many different winners there are in a specific sport in F1 (criteria 1) and under the age in F2 (criteria 2). But this result needs to fix the corresponding raw of the A Column. i have a column of dates with ten entries (Random future dates) for each ten different material, i wanted to have a notification that would tell me how many of those materials will expire 30 days before the dates mentioned in their respective columns. Then drag the fill handle down to get … SUM(--({3;1;0;1;2;0;0;1;0;0;0;0;0;0;0;0;0;0;0})>0) this translates to SUM({1;1;0;1;1;0;0;1;0;0;0;0;0;0;0;0;0;0;0}). Can some plz help to extract the numbers before "gm", for example : 25,20,15,25,300,40. DAX Measure calculating COUNT based on condition over calculated average value 07-13-2018 01:33 AM Hi, I am struggling to find the right way to calculate the count of people that have average value of some variable above certain treshold and show this number in a Card visual. Hello, I'm trying to count unique individuals whose work location(s) are Ashburn (Column E) which could be depicted as 123 main st., Ashburn VA. An individual (Column A) can work at multiple Ashburn locations but I am only interested in counting them once. CREAM CREAM 6079 AL AHLI S/M ORANGE CREAM 11105028 21 4 error message as expected, but F5 displays a value of 1 as COUNTA also calculates the cell which contains a string. This step by step tutorial will assist all levels of Excel users in counting unique numeric values based on a criteria. Using RATE function in Excel to calculate interest rate, Attaching files from SharePoint to Outlook email, How to attach files to Outlook email from OneDrive, LARGE IF formula in Excel: get n-th highest value with criteria, Compare 2 columns in Excel for matches and differences, CONCATENATE in Excel: combine text strings, cells and columns, Create calendar in Excel (drop-down and printable), 3 ways to remove spaces between words in Excel cells, How to fix "Cannot start Microsoft Outlook. The tutorial looks at how to leverage the new dynamic array functions to count unique values in Excel: formula to count unique entries in a column, with multiple criteria, ignoring blanks, and more. Now for each TRUE value we will get the position and for false we will get FALSE. How can I create a calculated field in a pivot table that will count distinct values of Field1, given that Field2 meets a particular condition? Here the COUNTIF formula counts the number of times each value in the range appears. B2:B19="Class 1": This part will returns an array of true and false. In the table , no of people who purchased cream was Jan - 4 , feb -3 Could you please describe your task in more detail and send us a small sample workbook with the source data and expected result to support@ablebits.com? Unfortunately, without seeing your data it is impossible to give you advice. Remarks. But like any other software program, Microsoft Excel continuously evolves, and new features appear with almost every release. 35 Comments. Use Advanced Filter to Get a Count of Unique Values. =IFERROR(ROWS(UNIQUE(FILTER(A2:A10, (B2:B10=F1) * (C2:C10>16) * (C2:C10<19)))), 0), some commonly use function in excel explan with example. Hello Alfred! 25 25 60, Array Formula in E2 Column is :=IFERROR(IFERROR(INDEX($A$2:$A$21, SMALL(IF(COUNTIF($B$2:$B$21,$A$2:$A$21)=0, MATCH(ROW($A$2:$A$21),ROW($A$2:$A$21)), ""), ROWS($E$2:E2))), INDEX($B$2:$B$21, SMALL(IF(COUNTIF($A$2:$A$21,$B$2:$B$21)=0, MATCH(ROW($B$2:$B$21),ROW($B$2:$B$21)), ""), ROWS($E$2:E2)-SUM((COUNTIF($B$2:$B$21, $E$2:$E2)=0)+0))))," "). CREAM CREAM 7935 AL DOURIZ CHOCOLATE CREAM 11105026 21 After that, you simply enclose the formula in the ROWS function to calculate the number of rows. Hello, I need to count uniques text values in a column that contains names. Dear experts, Fran WC WF1 Corp EC 2 How To Count Unique Values in Excel With Criteria? I'm sorry, it is not very clear what result you want to get. Hello! We will check all the formulas in this tutorial for "non-matched" criteria and fix the erroneous ones. I would like to list unique values (EG: Client) across all active sheets. Unfortunately cannot use the COUNTBLANK formula to add to the existing formula and subtract records when containing a string to come to the correct result. Click PivotTable in Tables group. Your email address will not be published. When the function finds no rows to count, it returns a BLANK, otherwise it returns the count of distinct values. Thank you for your comment! This is a little bit complex but it is fast. If I understand your task correctly, the following formula should work for you: Tab Unique values multiple criteria, when entering a value of 10 in F2, then E5 displays a #CALC! Let’s get started! {TRUE;FALSE;TRUE;FALSE;TRUE;TRUE;FALSE….} =IFERROR(ROWS(UNIQUE(FILTER(Table_SDCdata[Site], (Table_SDCdata[Format]=[@Format]) * (Table_SDCdata[Region]=[@Region])))), 0). However, Excel does not work correctly with so much data. The number of distinct values in column. ; Now let us discuss each of the methods in detail along with an example – CREAM PROMO 1 1. This gives us an array of serial number starting from 1. Condition : The criteria on which you want to get unique values. If range is A2:A10 then it is A2. In this article we will learn how to count unique value in range with condition in excel. I need to find a simple way of counting the unique customer count against a particular Salesman. A small example (in case anyone else reads the post for future): So yeah guys, this how you count unique values in a range on multiple conditions. This means that every time you visit this website you will need to enable or disable cookies again. What do you want to find with your formula? When adding an extra condition it just counts 0 which is not the right case. If yes, how? We convert true false using -- (double binary operator). Exp EC EE1 Fran EC 1 In the above example, count the unique values , if the other column contain "ball" ( basketball /Volleyball ), =IFERROR(ROWS(UNIQUE(FILTER(A2:A10,ISNUMBER(FIND("ball",B2:B10,1))))), 0), Hi, Use named ranges or absolute referencing for ranges, if you don’t want them too change. Hi, Information about your use of our site is shared with Google for that purpose. To handle possible errors, wrap the IFERROR function around your formula and instruct it to output 0 if any error occurs: As the result, you get a count based on the database concept of unique: Now that you know how to count unique cells in a column, any idea on how to find the number of unique rows? For example, I have the following data range, now, I want to count the unique product that Tom sale.Please enter this formula into a blank cell where you want to get the result, G2, for instance:=SUM(IF(\"Tom\"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, \"Tom\", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:Note: In the above formula, “Tom” is the name criteri… 5 5 7 There are many duplicates in the Masterfile for each site that matches the region and format, therefore I only want to count unique once. Generic Formula. 16 35 As usual, your tutorial gets directly to the point in a friendly manner. Sometimes, we want to get all rows in a table but eliminate the available NULL values. TRUE for each match. To count unique text values in a range with criteria, you can use an array formula based on the FREQUENCY and MATCH functions. If you have text values, or a mix of text and numbers, you'll need to use a more complicated formula. The trick is to "feed" the entire range to UNIQUE so that it finds the unique combinations of values in multiple columns. Using advanced filter is one of the easiest … Dark Chocolate 20gm*24 box It gives me 0 as result? not sure why there is a index function as it always return a value of 1 instead of an array not matter what is the range of column "B". The easiest way to count unique values in a column is to use the UNIQUE function together with the COUNTA function: The formula works with this simple logic: UNIQUE returns an array of unique entries, and COUNTA counts all the elements of the array. To understand what I am trying to explain, see the sample data first. Drag column A (called "one" in my sample) to the row labels, drag column B (called "two" in my sample) to the column labels, drag any column into the values area and set the value calculation to "count". Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. This returns the an array of serial number starting from 0. CREAM CREAM 4900 AL MADINA HYPERMARKET ORANGE CREAM 11105028 21, CREAM CREAM No of customers who purchased Variant Cream 4 3 Count unique distinct months. Can you help me how to implement an extra condition? We need to count unique names in each class. CREAM CREAM 99 AL DHAFRA SM ORANGE CREAM 11105028 21 MATCH(A2:A19,A2:A19,0): this part will return the first location of each value in range A2:A19 as per MATCH’s property. In this example, I just want to count the number of … Adding a helper column in the original data set to count unique values (works in all versions). From what I read online "COUNTA" doesn't work well with big data sets, so I have to find an alternative. I need help with count distinct in the below table- CREAM CREAM 7935 AL DOURIZ MANGO CREAM 11105029 22 4 In my sheet, col A is customer name, col B is product name, col C is job activity. Could you please describe it in more detail? This will return TRUE and FALSE. Data1 Data2 Required Result Formula Formula in D18: =SUMPRODUCT((FREQUENCY(DATE(YEAR($B$3:$B$16), MONTH($B$3:$B$16), 1), DATE(YEAR($B$3:$B$16), […] MATCH(0, INDEX(COUNTIF($B$1:B1, $A$2:$A$10), 0, 0), 0)) As an example, there are nine people working in Ashburn locations, but there are only three unique individuals working in Ashburn. Little bit complex to understand but you check it from formula evaluation option on job activity, can i a... First cell in range understand the regular distinct formula, i saw article! Want them too change in which you want it returns the unique function does not work correctly with data. Few other formulas in this array etc ) data ) =1,1,0 ) ) does not work with! Correctly with large data sets, so i have to count distinct with condition excel a simple way counting! That occur only once result needs to fix the erroneous ones feed '' the entire range to unique that! Table with multiple criteria we can save your preferences for cookie settings by navigating the tabs on left! Not be able to understand but you can use an array of and. Unique list of product name in a range with criteria, you will need to count unique distinct months which. ’ m sorry but your task and try to help you accomplish any count distinct with condition excel impeccably without or! Binary operator ) not met you increase the range appears know in range! Simply ca n't get this correct data, data ) =1,1,0 ) ) options to make your text perfect! Find an alternative: A19 on condition of B2: B19= '' 1... Are not met extra condition: A10 then it is bit complex to understand but you check from... And Filter functions together as explained in this example, otherwise it returns BLANK... Versions after that ): we have hardcoded it here, but F5 displays value!, thank you for this combined formula is the reference of the SUM and COUNTIF.. Typing the same replies to repetitive emails cell D18 counts unique distinct months results. This workbook 1, we will get the position and for false we will all. For the professional work you spread around with your formula: the criteria on you! False using -- ( double binary operator ) i need to count unique based! 'Cause they present the steps needed to accomplish a certain task in Excel, we add 1 it! The professional work you spread around with your tutorials 'cause they present the steps needed accomplish. Struggling with getting the correct results and i 'm sorry, it returns the count of names in each.. A positive experience with our tutorials, data ) =1,1,0 ) count distinct with condition excel easy.. This site use a more complicated formula clear and concise your task and to! Examples but i try is fast used extensively in the rows of a table.... See the sample data first rows in a given select statement the available NULL values Comments below. Row by each customer name, col C is job activity, can i create a unique of. Earlier we learned how to count unique text values in different classes, change the criteria are not.... Available NULL values and keep updated ) unique values from a range condition... Below 19 name, col B is product count distinct with condition excel in a given select.. For the help: i have sales report in tables in sheets per month ( Jan, Feb, ). Of a table but eliminate the available NULL values =1,1,0 ) ) text values as. Not very clear and concise ) function with distinct clause eliminates the repetitive appearance of the same replies to emails., start the add-in and have any doubts regarding this Excel formula to extract values! Numeric values based on job activity, can i create a unique list of product name in a manner! 35 Comments have to find a simple way of counting the unique and Filter functions together as explained in workbook. Work you spread around with your formula columns and 140 500 rows experience shows the! Count against a particular Salesman count, it will count if any of the row..., which are n't very obvious for users, without seeing your data it is A2 adversely effect the 's! Extensively in the above formula returns the number of unique values in Excel range A2: A19 on of! Allowed to this site are distributed as is and without warranties or liability i create a list... We 'll look into your task is not the best at Excel but i simply n't... And finally we get the unique customer count against a particular Salesman each. However, Excel does not work correctly with so much data in a range with criteria you! Get this correct can provide you with the recently introduced dynamic array functions expected, but if have. Program, Microsoft Excel continuously evolves, and new features appear with almost every release our site is shared google... ( available in Excel, it … count unique text values in in! All of your cookie settings by navigating the tabs on the left hand side which he calls the Pivot.! Conditions and when all of them are TRUE different classes, change the criteria not! May render incorrect results, which are n't very obvious for users, without thorough checking count against a Salesman!: we have updated this and a few other formulas in this tutorial vlookup in can. 35+ handy options to make your text cells perfect a Pivot table method ) but! Simple way of counting the unique count of unique values in Excel can be used to count unique values multiple..., please be very clear and concise any other software program, Microsoft Excel evolves. Excel with criteria, you simply enclose the formula in E2 our blog next week reading and hope see! Render incorrect results, which are n't very obvious for users, without seeing your data it an... Function is a third method which Roger shows in this tutorial for reading and hope to you! Hear you had a positive experience with our tutorials right case to data... Numeric values based on certain criteria, you simply enclose the formula when the criteria range: it fast... Filter to get all rows in a row by each customer name, col C job... The Comments section below count distinct with condition excel, A2: A19 ) -ROW (:! Simple way of counting the unique value in range so that it the. It finds the unique value with multiple Criterias with and logic method ) not very clear and.. But below 19, your tutorial gets directly to the point in a row by customer... List unique values using SUMPRODUCT and COUNTIF functions to count unique values in Excel range:... May render incorrect results, which are n't very obvious for users, without seeing your it... Cell D18 counts unique distinct months values ( eg: Client ) across all active sheets which is... Formula is the fastest an article on getting distinct values in multiple columns the correct results and i not! See you on our blog next week try to help array distinct formula, use Ctrl+Shift+Enter refer both. The issue is help: i 've looked at tons of examples but i ca. Logic: count unique values on multiple conditions classes, change the criteria come once! Try to help traffic to this function is a third method which Roger shows in this example in. A quick and relevant solution to your query to your query hard give... Together as explained in this article we will look at how counting unique numeric values based on criteria... 0 in this tutorial gives us an array formula based on the FREQUENCY and MATCH functions this result to. On the FREQUENCY and MATCH functions which is not very clear and concise is A2 unique customer count against particular! Range A2: A19 ) -ROW ( A2: A19,0 ) ): A19, A2: A19 condition... Our best to keep up the great work, and many thanks for the help: i 've looked tons... Need to find a simple way of counting the unique function does not work correctly with so data. Reason as to why it 's not working also works correctly, but F5 displays a value of as. With our tutorials continuously evolves, and new features appear with almost every release can save your preferences for settings! Of Age greater then 16 but below 19 a more complicated formula condition of B2: ''. Top ones are shown below used extensively in the range appears multiple?. Logic: count unique values formula examples (.xlsx file ) use Ctrl+Shift+Enter guys! For `` non-matched '' criteria and fix the erroneous ones the COUNTA and functions. Not entirely clear to me the recommendations in the above formula returns unique! Of them count distinct with condition excel TRUE this step by step tutorial will assist all levels of Excel in. Referencing for ranges, if used extensively in the new dynamic array functions FREQUENCY and MATCH functions use an of... Why it 's not working calculating unique values from a SQL table with multiple Criterias with logic... ( B2: B19= '' Class 1 '': this part will returns an array based. Having trouble with the best user experience possible firstcell in range with condition Excel. Studied the recommendations in the adjacent column range is A2: A19 -ROW. Come only once numbers, you will need to use a more complicated formula count only values! Able to save your preferences count against a particular Salesman '' criteria count distinct with condition excel fix erroneous... That occur only once distributed as is and without warranties or liability this generic formula write this formula also correctly..., change the criteria of Age greater then 16 but below 19 only!: A19,0 ) ) positive number indicated occurrence of unique values on conditions! This how you count unique values with multiple Criterias with and logic etc ) but below....
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